Senior Office Coordinator
hace 5 días
Job Overview
We are seeking a highly organised and experienced Bilingual (English/Spanish) Administrative Assistant to ensure the smooth and efficient operation of our office. As a key member of the InterSystems team, this role will primarily oversee front-of-house responsibilities, ensure effective housekeeping, and provide administrative support as needed.
Main Responsibilities
- Provide a high level of administrative support to departments assigned by the ASG Manager.
- Manage and update calendars, scheduling meetings, and coordinate conference calls and video conferences.
- Prepare, format, translate, and finalise documents or presentations as required.
- Coordinate travel arrangements for staff, including domestic and international bookings (hotels, flights, taxis).
- Monitor and maintain the inventory of office supplies and postage, preparing restock requests for approval as required.
- Provide coverage to the main reception position when needed, acting as the first point of contact for visitors, delivering a professional and welcoming experience.
- Undertake ad hoc projects as required.
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