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Highly Motivated Administrative Assistant

hace 1 semana


Santiago, Metropolitana, Chile Project Growth A tiempo completo

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the smooth functioning of our operations team. This role involves handling essential administrative tasks such as data quality control, invoicing reconciliation, contract generation, contractor management, and consultant sourcing.

Key Responsibilities:

  • Data Quality Control: Ensure data accuracy and consistency by reviewing and verifying data across systems, resolving discrepancies, and implementing data quality standards.
  • Invoicing Reconciliation: Reconcile consultant invoices with work performed and contracts, ensure timely processing, and address any billing discrepancies.
  • Contract Generation: Assist in drafting, finalizing, and organizing contracts, agreements, and other legal documents.
  • Administrative Support: Provide administrative support to the operations team, including scheduling meetings, preparing for them, and managing correspondence.
  • Process Improvement: Identify opportunities to streamline processes, implement improvements, and introduce best practices for efficiency.
  • Contractor Management: Manage contractor onboarding, performance, and offboarding while ensuring compliance with company policies and addressing any issues.
  • Consultant Sourcing: Identify and source consultants for projects, evaluate their qualifications and manage their engagement process.

What Success Looks Like:

  • Accurate Data Management: High-quality data with minimal discrepancies or errors.
  • Efficient Processes: Administrative tasks completed on time, with improved efficiency.
  • Seamless Contractor Operations: Effective management of contractors, with positive outcomes in onboarding and performance.
  • Strong Team Support: Positive feedback from the operations team on administrative and organizational support.

Qualifications:

  • Experience:
    • 1+ years of experience in an administrative or similar role.
    • Previous MS Office experience or familiarity with data entry is highly advantageous.
    • Prior experience using web-based databases is a plus.
  • Skills:
    • Excellent organizational and time management skills.
    • Attention to detail and accuracy in work.
    • Ability to work independently and collaboratively.
    • Strong English verbal and written communication skills.
    • Problem-solving mindset with a focus on innovation and forward-thinking.

Preferred Qualifications:

  • Fast learner and adaptive.
  • Tech-savvy with a strong attention to detail.
  • Extremely driven, with a desire to take on more responsibility and learn quickly.
  • Comfortable with change and willing to adapt to dynamic environments.
  • Transparent and open to direct communication and feedback.
  • Diligent, proactive, and able to ask deeper questions to understand theoretical foundations.

Salary: $65,000 - $80,000 per year, depending on experience.

Location: Fully-Remote (Work from Home), 9 AM - 5 PM PST.