Procurement Assistant

**CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300561

Procurement Assistant

Job Posting: 24/Feb/2023

Closure Date: 10/Mar/2023, 4:59:00 PM

Organizational Unit: RLC

**Job Type**: Staff position

Type of Requisition: General Service

Grade Level: G-4

Primary Location: Chile-Santiago

Duration: Fixed-term: 2 years with possibility of extension

Post Number: 2000874

CCOG Code: 2206
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**

**- Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**

**- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**
- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for
_better production_,
_better nutrition_,
_a _
- better environment,_ and
_a better life_, leaving no one behind.

**Organizational Setting**

The FAO Regional Office for Latin America and the Caribbean (FAO RLC) is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the region and, in collaboration with offices and divisions at headquarters, develops, promotes and oversees FAO's strategic response to regional priorities. RLC also advises on the incorporation of regional priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies.

The Procurement Service provides advice, guidance and oversight for FAO procurement operations and the Letter of Agreement Quality Assurance function both at headquarters and in FAO Decentralized Offices; it provides policy and operational support to ensure that the Organization procures goods, works and services based on "Best Value for Money" principles.

The post is located in the Administrative Support Unit in RLC in Santiago, Chile.

**Main Purpose**

The Procurement Assistant performs a wide range of routine administrative and control functions in support of FAO's procurement services. He/she contributes to timely and efficient procurement operations.

**Supervision Received/Exercised**

The Procurement Assistant will work under the overall supervision of the Procurement Officer and the direct supervision of the Procurement Associate. He/she acts independently in routine matters. Supervision and guidance received supports the incumbent in his/her day-to-day work.

**Working Relationships**

The incumbent interacts with colleagues from within the work unit and with immediate clients from within the Organization, providing a wide variety of routine administrative and procurement services.

**Key Functions/Results**
- Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to: identification of potential suppliers, preparation of invitations to bid, bid summaries, purchase orders and/or contracts, simple contractual amendments, renewals; obtain clarifications when necessary.
- Follow up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation.
- Review invoices of incoming goods, transportation services and custom's clearance fees for accuracy; bring to the supervisor's attention any discrepancies which may arise, prior to processing the payment.
- Report on the status of procurement actions.
- File documents and correspondence and 'database records related to procurement actions, assigned tenders, purchase orders and contracts.
- Run periodic reports, taking action as requested.
- Ensure data input into systems as accurate.
- Review with the supervisor problems and discrepancies related to assigned actions.
- Perform other related duties as required.

**Impact Of Work**

The incumbent's work impacts on the quality, timeliness and efficiency of FAO's procurement operations.

**CANDIDATES WILL BE ASSESSED AGAINST THE FO