Executive Assistant

hace 2 semanas

Las Condes, Chile SAP A tiempo completo

**We help the world run better**

**What you will do**

Position title: Executive Assistant - Early Career Talent

Location: Santiago, Chile

Duration: Temporary up to 1 year

Role Description:
Responsible for the operation of daily office functions and duties, including active and autonomous administrative support to the manager. May perform and / or administer some special projects in collaboration with various staff and departments.

Activities and Responsibilities of an Administrative Secretary:

- Monitoring actions and manage reminders
- Managing internal and potentially external correspondence
- Arranging meetings for Managers including co-ordination of Team Meetings and larger external events.
- Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
- Booking meeting rooms / venues for the team.
- Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.
- Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
- Preparation and follow up of meetings including taking meeting minutes.
- Manage shared drives and communities
- Admin support for new starters into the team to include ordering of equipment and monitoring induction.
- Central contact and all other ad-hoc support as needed by Manager and his/her team.
- Resolving issues with some complexity with limited guidance
- Developing collaborative work relationships within own team and cross-functional, including representation of team towards senior management
- Supporting internal projects, including decision taking within clearly defined framework of departmental guidelines and practices
- Supporting knowledge sharing within the team and prepares decision taking
- Community Building & Best Practice Sharing between different offices
- Proactive and able to identify and solve problems
- Managing controlling and reporting activities on behalf of manager, e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers, creation and maintenance of C-Users
- Monitoring budget

**What you bring**

**Education**:

- Recent University graduate. Associates or bachelor’s degree
- Open to various field of studies

Requirements and Experience:

- Not more than 1-2 years of experience as a secretary
- Internship as secretary or commercial qualification or comparable experience
- English: Fluent
- Demonstrated proficiency with MS Office Tools

**We build breakthroughs together**

**We win with inclusion**

SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone - regardless of background - feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better and more equitable world.

**EOE AA M/F/Vet/Disability**:
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

Requisition ID: 388443 | Work Area: Administration | Expected Travel: 0 - 10% | Career Status: Graduate | Employment Type: Limited Full Time | Additional Locations: #LI-Hybrid.

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