Administrative Assistant
hace 2 semanas
Job Details
Description
**Essential Job Functions**:
- Organize payments (including approvals, documents, invoices, check expense reports, etc.)
- Assist with general administrative activities such as arranging travel, accommodations, logistics and catering for internal meetings on a cost efficient basis.
- Prepare, process invoices and check requests.
- Prepare expense reports in Concur business travel and expense management software system.
- Order and maintain office supply orders.
- Manage all mail and package shipping duties - incoming and outgoing (internal & external).
- Correspond frequently with the sales and marketing team to ensure compliance on all documents (sales invoices, invoices form suppliers and expense reports).
- Responsible for the processing of sales invoices and product pickups.
- Interact with distributors, vendors and customers on various matters.
- Manage the inventory of POS materials.
- Maintain daily calendar for organization and time management.
- Other duties as assigned.
**Position Requirements**:
- 2 years of administrative experience
- Excel, Word, PowerPoint, and Adobe skills
- Positive attitude and willingness to learn
- Must be able to work independently with mínimal supervision
- Must be able to recognize priorities and meet deadlines
- Detail-oriented
- Must be able to speak, read and write in English
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