Administrative Assistant

hace 3 semanas

Santiago de Chile United Nations A tiempo completo

This position will be temporarily vacant for a period of six months. This position is located in the General Services Section, Division of Administration. The Administrative Assistant will report to the Chief of the General Services Section.

**Responsibilities**:
Under the overall supervision of the Chief of the General Services Section, the Administrative Assistant will be responsible for the following duties:
Human Resources Management
- Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
- Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. Reviews and processes personnel actions through IMIS.
- Monitors staffing table and prepare relevant statistical data/charts.

Budget and Finance
- Assists in the preparation and review of financial and human resource proposals/requirements. Consolidates budget/work programme with respect to Headquarters’ budget, trust funds, grants and procurement.
- Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
- Assists managers in the elaboration of resource requirements for budget submissions.
- Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures
- Prepares or customizes financial reports from IMIS system generated reports.
- Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

General Administration
- Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
- Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
- Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for

services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
- May be responsible for guiding, training, and supervising the work of more junior General Service staff.

Contract Administration
- Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
- Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
- Processes the payment of contractors' invoices and monitor payments.
- Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent is required.

Job - Specific Qualification
A first-level university degree (Bachelor’s degree or equivalent) is desirable.

Work Experience
At least seven years of experience in administrative services, finance, accounting, audit, human resources or related area is required.

A minimum of five years of project management or related field is required.

Experience in drafting reports in English, preferably on administrative and
budgetary issues, is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For this position fluency in English and Spanish (both spoken and written) is required.

NOTE: Fluency - equals a rating of “fluent” in all four areas (speak, read, write and understand).

Assessment
Applicants will be assessed based on the information provided in their PHPs. Short-listed applicants might be contacted by the Hiring Manager for further assessment.

Special Notice
- This position will be temporarily vacant for a period of six months.
- While this temporary assignment may provide the successful applicant with an opportuni

  • Administrative Assistant

    hace 2 semanas

    Santiago de Chile Remote Leverage A tiempo completo

    **Hiring REMOTE Administrative Assistant - Multiple positions immediately available.** $1000-$2500 USD per Month We help US businesses hire applicants from Latin America and the Philippines, and we have multiple open Administrative Assistant positions we need to immediately hire. You would be working with the business directly, we handle the hiring and...

  • Administrative Assistant

    hace 1 semana

    Santiago de Chile Itzig Sarl A tiempo completo

    **Overview**: Join our dynamic and innovative team as an Administrative Assistant, working remotely. This role is perfect for individuals who excel in a flexible, work-from-home environment and play a crucial role in ensuring the efficient functioning of the office by providing comprehensive administrative support to various teams and facilitating seamless...

  • Administrative Assistant

    hace 3 semanas

    Santiago de Chile Netquest A tiempo completo

    At **Netquest**, we are looking for an **Administrative Assistant** with intermediate** English **to join our team in Santiago, Chile. As an Administrative Assistant you will need to make sure that everything runs smoothly in our office, creating a pleasant workspace, and ensure an excellent experience to all Netquest people. **Your responsabilities...

  • Administrative Assistant

    hace 2 días

    Santiago, Metropolitana, Chile Prendachile Asesoria Automotriz A tiempo completo

    Administrative Assistant Job DescriptionAt Prendachile Asesoria Automotriz, we are seeking a highly motivated and organized Administrative Assistant to join our team.About the CompanyWe are a leading provider of automotive services in Santiago Metropolitan Region. Our mission is to deliver exceptional customer experiences through our dedicated team of...

  • Administrative Assistant Iii

    hace 4 días

    Santiago, Chile NES FIRCROFT A tiempo completo

    **Job Title**: Administrative Assistant III **Work Schedule**: 5/40 **Description**: The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts as information and...

  • Virtual Assistant

    hace 2 días

    Santiago de Chile Jouyll A tiempo completo

    **Santiago**: **Panama**: We are looking for a Virtual Assistant to provide administrative support to our team. For this role, a strong Internet connection is required, along with experience using communication tools. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Administrative Assistant

    hace 3 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Regional Office for South America of the High Commissioner for Human Rights in Santiago, Chile. The Administrative Assistant reports to the Deputy Regional Representative. **Responsibilities**: Within delegated authority, the Administrative Assistant will be responsible for the following duties: - Performs, under mínimal...

  • Administrative Assistant

    hace 4 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is temporarily available for six months. This position is located in the Conference Services Unit, Office of the Executive Secretary. The Administrative Assistant reports to the Senior Meeting Services Assistant. **Responsibilities**: Within delegated authority, the Administrative Assistant will be responsible for the following duties: Human...

  • Administrative Assistant

    hace 3 días

    Santiago, Metropolitana, Chile Rich Products Corporation A tiempo completo

    At Rich Products Corporation, we are seeking an Administrative Assistant to join our team in Santiago. This internship opportunity is ideal for individuals looking to gain hands-on experience in a dynamic and fast-paced environment.This role will provide the selected candidate with the chance to work closely with our senior staff members and contribute to...

  • Administrative Assistant

    hace 1 semana

    Santiago de Chile Boston Scientific Corporation A tiempo completo

    **Work mode**:Hybrid **Onsite Location(s)**:Santiago, Chile **Additional Locations**: N/A **Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance** - At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of...

  • Project Assistant

    hace 4 semanas

    Santiago de Chile Softline International A tiempo completo

    Buscamos incorporar un **Project Assistant **para sumarse a nuestro equipo Services Delivery. ***RESPONSABILIDADES**: - Ampliar las habilidades y conocimientos del rol (aprendizaje continuo). - Brindar apoyo administrativo al equipo de gestión de proyectos. - Coordinar y controlar la ejecución del cumplimiento de los proyectos en plazos previstos. -...

  • Executive Administrative Assistant

    hace 3 semanas

    Santiago de Chile Remoteco A tiempo completo

    **PLEASE APPLY THROUGH THIS LINK**: We have an exciting career opportunity for you! Who are we? We are Smart Foundation Systems. A role at Smart Foundation Systems is an opportunity to be a part of something different. Every position within SFS offers challenging opportunities, professional growth, and the excitement of seeing the results of your hard work...

  • Virtual Assistant

    hace 2 días

    Santiago, Chile Jouyll A tiempo completo

    **Valparaíso**: **Chile**: We are looking for a Virtual Assistant to provide administrative support to our team. For this role, a strong Internet connection is required, along with experience using communication tools. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Virtual Assistant

    hace 2 días

    Santiago, Chile Jouyll A tiempo completo

    **Maipú**: **Argentina**: We are looking for a Virtual Assistant to provide administrative support to our team. For this role, a strong Internet connection is required, along with experience using communication tools. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Virtual Assistant

    hace 2 días

    Santiago, Chile Jouyll A tiempo completo

    **Viña del Mar**: **Chile**: We are looking for a Virtual Assistant to provide administrative support to our team. For this role, a strong Internet connection is required, along with experience using communication tools. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Administrative Assistant

    hace 2 días

    Santiago, Metropolitana, Chile Innovador After y Before School A tiempo parcial

    Buscamos un/a Administrative Assistant que nos apoye en las funciones administrativas propias del cargo, contribuyendo al buen funcionamiento y desarrollo continuo de nuestra empresa.Somos un innovador After y Before School que combina aprendizaje, creatividad y desarrollo integral con una Tienda didáctica única. Nuestro objetivo es proporcionar un entorno...

  • Administrative Assistant

    hace 2 semanas

    Santiago de Chile GfK A tiempo completo

    Country Chile Job Family Finance For over 80 years, GfK has been a reliable and trusted insight partner for the world’s biggest companies and leading brands who make a difference in every consumer’s life - and we will continue to build on this. We connect data, science and innovative digital research solutions to provide answers for key business...

  • Virtual Assistant

    hace 2 días

    San Pedro de la Paz, Chile Jouyll A tiempo completo

    **San Pedro de la Paz**: **Chile**: We are looking for a Virtual Assistant to provide administrative support to our team. For this role, a strong Internet connection is required, along with experience using communication tools. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Administrative Assistant

    hace 3 semanas

    Santiago de Chile United Nations A tiempo completo

    This position is located in the Office of the Regional Ombudsman based in Santiago. This Office is part of the Office of the United Nations Ombudsman and Mediation Services (UNOMS) which provides independent, confidential and neutral dispute resolution services to UN staff in the Global Secretariat. The incumbent reports directly to the Regional...

  • Administrative Assistant

    hace 7 días

    Santiago, Metropolitana, Chile United Nations A tiempo completo

    Job OverviewWe are looking for a skilled Team Assistant to support our Human Resources Section. The ideal candidate will have excellent administrative skills, a strong attention to detail, and the ability to work effectively in a fast-paced environment.About the RoleThe Team Assistant will report to the Associate Staff Development Officer and be responsible...