Chief of Staff

hace 2 semanas

Chile United Nations A tiempo completo

This position is located in the Office of the Executive Secretary(OES). The Chief of Staff reports to the ExecutiveSecretary.

**Responsibilities**:
Within delegated authorityand the overall supervision of the Executive Secretary, the Chief ofStaff will be responsible for the following.
- Provides advice andsupport to the Executive Secretary and Deputy Executive Secretary indischarging their strategic leadership functions in the programmaticand managerial areas.
- Provides policy guidance to the ExecutiveSecretary and Deputy Executive Secretary, on conceptual strategydevelopment and management of the implementation of overall strategiesand intra and inter-divisional/departmental policies andprocedures.
- Co-ordinates the work carried out by the OES. Liaiseswith Directors of Division of the Commission to ensure an efficientand timely two-way flow of information between them and the OES.Liaises with Departments at HQs, Regional Commissions, Funds andProgrammes and Specialized Agencies to ensure coordination. Liaiseswith offices of high-level government officials from within andoutside the Region in a wide array of issues, including highlysensitive matters.
- Plans and oversees the preparation of meetingsand official missions of the Executive Secretary and Deputy ExecutiveSecretary, including designing their agendas, logístical arrangements,and inputs.
- Provides programmatic and substantive reviews ofdrafts prepared by members of the OES and clears the final drafts ofthe Executive Secretary and Deputy Executive Secretary of speeches,statements, talking points, presentations, reports, internalcommunications, circulars and all official correspondence
-Contributes to the reporting to intergovernmental bodies onbudget/programme performance or on programmatic/ substantive issues,as appropriate, particularly those presented in biannual and/or annualreports.
- Ensures that the outputs produced by Divisions and OESmaintain high-quality standards; that reports are clear, objective andbased on comprehensive data. Ensures that all outputs produced byDivisions and OES under his/her supervision meet required standardsbefore completion to ensure they comply with the relevantmandates.
- Prepares inputs for the work programme of the OES,determining priorities, and allocating resources for the completion ofoutputs and their timely delivery.
- Recruits staff forUnit/Section taking due account geographical and gender balance andother institutional values.
- Manages, guides, develops, and trainsstaff under his/her supervision.
- Fosters teamwork andcommunication among staff in the OSE and across organizationalboundaries.
- Represents the Organization at inter-agency meetings,inter-government meetings and seminars, etc. on substantive-relatedissues.
- Participates in international, regional or nationalmeetings and provides programmatic/substantive expertise on key issuesand holds programmatic/substantive and organizational discussions withrepresentatives of other institutions.

Competencies
-TEAMWORK: Works collaboratively with colleagues to achieveorganizational goals; solicits input by genuinely valuing others’ideas and expertise; is willing to learn from others; places teamagenda before personal agenda; supports and acts in accordance withfinal group decision, even when such decisions may not entirelyreflect own position; shares credit for team accomplishments andaccepts joint responsibility for team shortcomings.
- PLANNING ANDORGANIZING: Develops clear goals that are consistent with agreedstrategies; identifies priority activities and assignments; adjustspriorities as required; allocates appropriate amount of time andresources for completing work; foresees risks and allows forcontingencies when planning; monitors and adjusts plans and actions asnecessary; uses time efficiently.
- LEADERSHIP: Serves as a rolemodel that other people want to follow; empowers others to translatevision into results; is proactive in developing strategies toaccomplish objectives; establishes and maintains relationships with abroad range of people to understand needs and gain support;anticipates and resolves conflicts by pursuing mutually agreeablesolutions; drives for change and improvements; does not accept thestatus quo; shows the courage to take unpopular stands. Providesleadership and takes responsibility for incorporating genderperspectives and ensuring the equal participation of women and men inall areas of work; demonstrates knowledge of strategies and commitmentto the goal of gender balance in staffing.
-JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complexsituation, and comes to the heart of the problem quickly; gathersrelevant information before making a decision; considers positive andnegative impacts of decisions prior to making them; takes decisionswith an eye to the impact on others and on the Organization; proposesa course of action or makes a #J-18808-Ljbffr

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