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Office Coordinator

hace 2 semanas

Providencia, Chile AP Wireless A tiempo completo

**Job Summary**:
The Office Coordinator is responsible to ensure efficient operation of the office daily. Responsibilities include coordinate, organize and control activities of the administrative area such as organizing electronic files, prepare documentation, generate reports, building maintenance and related activities, and other administrative functions as assigned.

**Primary Responsibilities**:

- Oversee the day-to-day office operations.
- Interface with the building; deliveries, maintenance requests, security badges.
- Greeting guests & answering main telephone line.
- Act as the primary point of contact for property management and vendors and oversee office maintenance
- Opens, sorts, and distributes incoming mail, and collects, seals, and stamps outgoing mail.
- Plan and coordinate logistics for company events and offsites
- Coordinate staff travel arrangements including transportation and accommodations.
- Supports HR team with tasks and other projects as requested.
- Maintain records of personnel-related data.
- Assist the Finance team with monthly invoices and billings assistance
- Organize, register, scan, and file invoices, checks, and other documents.
- Contribute with IT team to order equipment’s, maintenance and set up of workstation and associated peripherals (printers/faxes etc.)
- Support other departments as assigned.

**Qualifications**

**Education**:

- High School Diploma or BS/BA in Business Administration or relevant field.

**Experience**:

- 1 - 2 years of experience in related office or administrative experience.

**Technical Skills**:

- Microsoft Office proficiency (Outlook, Excel, Word, PowerPoint), Internet
- English - advanced level (preferred)

**Soft Skills**:

- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
- Organized and detail oriented
- Demonstrated project management skills
- Excellent interpersonal, verbal, and written communication skills
- Ability to multi-task and work in a fast-paced environment under tight deadlines
- Ability to make recommendation to effectively resolve problems or issues

**Physical Requirements**:

- Sitting at a desk for 6-8 hours a day.
- Working on a computer for 6-8 hours a day.