Office Manager

Who we are

We're a small team that believes providing access to better financial insights and tools improves people's lives, so we're taking money matters into our own hands.

Our product is a personal finance management app for iOS and Mac that people actually love using. Copilot takes advantage of machine learning to deliver powerful, hyper-personalized finance data insights to help users effortlessly understand and manage their spending, budgeting, and investing. We also use crowdsourced feedback to continuously improve the experience.

The Position

We're looking for a highly organized and detail-oriented
Office Manager
to support smooth day-to-day operations across the company, with a particular focus on the Santiago team. In this role, you'll manage payroll administration, assist with core HR processes, and keep our office running efficiently. You'll be a key partner to Leadership, People Operations, Finance, and employees, ensuring accuracy, reliability, and a positive workplace experience.

This is an in-office position based in Santiago, Chile – you'll be required to come into our office 5 days a week.

Payroll & HR Administration

• Prepare and process monthly payroll for Chile-based employees, ensuring accuracy in compensation, benefits, and statutory requirements.
• Track and manage all expenses specific to the Santiago office, including but not limited to office services, employee reimbursements, equipment, supplies, etc.
• Maintain up-to-date employee information in internal systems, contracts, and Chilean labor documentation.
• Serve as the first point of contact for payroll, benefits, and HR-related questions from Santiago employees.
• Support onboarding/offboarding for employees in Chile, including contract preparation, benefits enrollment, and coordination of required documents.
• Ensure compliance with Chilean labor regulations, social security requirements, sick leave documentation, and other statutory processes.
• Coordinate with external payroll, benefits, and accounting providers when needed.

Office Administration

• Oversee day-to-day operations of the Santiago office, ensuring it is stocked, organized, and functioning smoothly.
• Manage relationships with office vendors, building administration, cleaning staff, and maintenance providers.
• Handle office access, keys, visitor coordination, and deliveries.
• Organize team events/offsites, celebrations, activities in the Santiago office.
• Support logistics for visits from leadership or teammates traveling from New York.
• Assist in coordination of onsite interviews for potential candidates.

People Ops & Operations Support

• Assist with HR documentation, employee records, and policy administration
• Partner with People Ops on initiatives such as engagement programs, surveys, compliance updates, etc.
• Support PTO tracking, leave management, and local inquiries.
• Help implement and improve internal processes as the team grows.

Required Qualifications

• 4+ years of experience in payroll, HR coordination, or office administration in Chile.
• Basic understanding of Chilean labor laws, payroll cycles, and statutory requirements.
• Experience working with payroll systems and outside payroll providers.
• Highly organized with excellent attention to detail and follow-through.
• Strong communication skills and ability to work cross-functionally with local and international teams.
• Outstanding communication skills in English.
• Ability to handle confidential and sensitive information with professionalism.
• Tech-savvy and comfortable using tools like Google Workspace, Slack, Notion, and more.
• Based in SCL.

Why should you work with us?

A product people love:
Copilot users are extremely engaged with the app and are sharing it with their friends and family.

A team that cares:
We're a bunch of geeks who care about data quality and good coffee. We go the extra mile when it comes to making our users happy (and making an excellent pour-over).

Significant impact:
We are currently a small, thirty-five-person team with big ambitions. Our team has previous experience at companies like Google and Apple.

Multicultural team:
We're based in NYC and in Santiago, Chile .

Great company culture:
You'll work with a highly collaborative team that's always learning and ready to help each other out.

Compensation And Benefits

• Monthly salary of CLP $ to $ líquido)
• Equity in the company (Stock options)
• Home Office Setup
• Complementary health insurance (in process)
• Remote work allowance (CLP $50.000/month)
• Wellness allowance (CLP $85.000/month)
• We cover sick days that your health insurance doesn't pay (usually the first 3 days of a medical leave)
• After 2 years in the company you get 5 extra vacation days, and 5 more after 4 years
• Extra free day for your birthday (you can take it any day of the month)
• 4 administrative days per year (non-accumulable)
• Bi-annual company retreats, the last one was in New York

At Copilot Money, we believe that diverse teams build better products. We strongly encourage applications from individuals of all backgrounds, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Join us in our mission to help the world stress less about money and create financial clarity for all