Administrative Coordinator Consultant

*This is an international staff role based at our Headquarters in Washington, D.C. We offer visa and relocation support.

We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About This Position

We are looking for a dynamic, proactive, and detail-oriented Administrative Coordinator Consultant for the Public-Private Partnerships (PPPs) unit. As an Administrative Coordinator consultant, you will advise the PPP Unit Chief and the project team leaders in the procedures to plan and/or execute technical cooperations, fee for service, and administrative and transactional budgets as well as other Bank instruments. Also, you will be in charge of coordinating the provision of support to the PPP Unit Chief and the project team leaders on the preparation, implementation and monitoring of procurement process for consulting firms and individual consultants, and the associated payments and disbursement, among other administrative tasks related to this.

You will work in the PPP Unit, which is part of the Infrastructure and Energy Department. This team is responsible for supporting the Bank's borrowing countries in the implementation of projects through the development and strengthening of regulatory frameworks and institutional capacity for PPPs; the support in the identification, assessment, and preparation of infrastructure projects to be implemented via PPPs; and the generation, systematization, and dissemination of knowledge and best practices related to PPPs in infrastructure.

What you'll do

• Coordinate the support to the PPP Unit Chief and the project team leaders of procurement processes for consultancies with the PPP Unit by supporting contract management (firms and human resources) and payments, reviewing Terms of Reference and related documents for new hires, in accordance with Bank policies, and handling vendor user accounts in internal systems.
• Process disbursements for PPP Unit operations, including technical cooperations executed by the Bank, fee-for-service agreements, loans, and guarantees.
• Collect and organize all supporting documentation related to costs and expenses, and maintain updated electronic files in the bank's EZ-Share system for transactions executed under each Unit operation.
• Prepare management reports on operational information for the team, and advise in document editing and presentation preparation.
• Perform professional level analysis on documentation related to all phases of projects/activities (with a focus on execution); conducting research and background analysis as needed.
• Contribute in the planning and logistics of a wide variety of events, including conferences (virtual and in-person, in Washington D.C. and/or abroad), workshops, seminars, internal team meetings, and other knowledge-sharing events.
• Develop and maintain updated manuals for the Unit's most frequent processes and other assignments.
• Support the PPP Unit Chief in the planning and execution of the administrative and transactional budget assigned to the PPP Unit.

What you'll need

• Education: Master degree (or equivalent) in Engineering, Project Management, or other fields relevant to the responsibilities of the role.
• Experience: At least 5 years of progressive experience coordinating the provision of support related to financial execution of projects (such as technical cooperations, loans, etc.) and/or administrative or transactional budgets, revision of procurement process, process of payments and disbursements and related administrative tasks.
• Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Requirements

• Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
• Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

• International consultant Full-Time, 12 months (up to 36 months).

What we offer

Benefits

The IDB Group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:

• A competitive compensation package.
• Leaves and vacations: 2 days per month of contract + gender-neutral parental leave.
• Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance
• Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
• We offer assistance with relocation and visa applications for you and your family when it applies.
• On-site position with the occasional flexibility of teleworking.
• Development support: We offer learning opportunities to boost your professional profile, such as seminars, 1:1 professional counseling, and much more.
• Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.
• Other perks (country specific): Lactation Room, Daycare Center, Gym, Bike Racks, Parking, spouse career support, and others.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us