Astronomical Financial Coordinator

Job Description:

AURA's mission is to provide innovative, open resources to enable discovery and excellence in research. The Astronomical Financial Coordinator plays a crucial role in achieving this goal by managing the financial aspects of our astronomical facilities.

Main Responsibilities:

• Process invoices and credit notes related to services provided through Purchase Orders or service agreements.
• Communicate closely with requestors and users to obtain approval for services before proceeding with payment processing.
• Review and process Travel Expense reports in accordance with organizational Policies and Procedures.
• Monitor the Electronic Invoicing system daily, alerting the Contracts and Buyers teams of any pending actions and following up to ensure resolution.
• Submit weekly reports detailing follow-up actions agreed upon with these teams based on data from the Electronic Invoicing system.

Requirements:

• The candidate must have completed at least 8 semesters at a state-accredited or higher education institution in a field related to administration, logistics, or auditing (Management Control Engineering, Commercial Engineering, Auditor Accountant, and Administrative Engineering).
• At least 3 years of experience in an administrative role with specific experience in administration and accounting.
• Experience with internal systems (Reqless, Carina, Costpoint, Openfactura) is highly desirable.

Key Skills:

• Analytical skills to analyze, synthesize, and create reports using Excel, ensuring clarity and precision in data presentation.
• Intermediate proficiency with relevant computer systems and software applications.
• Language skills: intermediate knowledge of English to support communication within a global team or with external partners.
• Accounting knowledge: basic understanding of accounting, finance, and business administration principles.
• Problem-solving ability to identify issues, assess situations, and provide effective solutions to prevent delays and complications.

Why Join Us:

AURA offers an excellent benefits package including paid time off and retirement plan contributions, competitive salary commensurate with experience, and a very attractive work environment. Details on benefits can be found at https://hr.aura-astronomy.org/benefits-by-location/.