Executive Associate

**Job Identification**
- 18005

**Locations**
- Santiago, Chile**Posting Date**
- 05/03/2024, 05:39 AM
- 05/17/2024, 10:59 PM

**Job Schedule**
- Full time

**Agency**
- UNDP

**Grade**
- G6

**Vacancy Type**
- Fixed Term

**Practice Area**
- Effectiveness

**Bureau**
- Regional Bureau for Latin America and the Caribbean

**Contract Duration**
- 1 Year with Possibility for extension

**Education & Work Experience**
- Bachelor's Degree - 3 year(s) experience OR High School certificate
- 6 year(s) experience

**Required Languages**
- Fluency in Spanish. Advanced English is required.

**Desired Languages**
- Fluency in English is considered an advantage.

**Vacancy Timeline**
- 2 Weeks

**Mobility required/no mobility**
- no mobility required

**I. Background**

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

**II. Background and Organizational Context**

During 2023 a new Country Programme was approved for the period 2023-2026. UNDP Chile Country Program is based on the UNSDCF, the analysis of the priorities and needs of the country, and the six signature solutions of the UNDP Strategic Plan. It builds on results achieved, the evidence-based performance analysis while anticipating emergent areas of intervention and draws on consultations with multiple stakeholders and development partners throughout. The UNDP vision for the program is addressing complex and interconnected challenges, responding to the demands of Chilean society and priorities set by the government that include support to institutional strengthening and citizen participation of women and people left behind; addressing “just” socio-ecologic transition processes with a systemic perspective and reducing multi-dimensional poverty and inequality through a more robust social protection offer, that can be resume in four pillars:

- People enjoy economic, social, cultural, and environmental rights in a context of reduced poverty and inequality and enhanced social cohesion.
- Institutions ensure gender parity and strengthen local development with increased levels of transparency, integrity, participation, and representation.
- A just and socio-ecological transition to an inclusive and sustainable production and consumption model.
- Sustainable use of natural resources, protection of ecosystems, biodiversity, and water resources.

In a Net Contributor Country as Chile, UNDP needs to strengthen its value offer, through its “signature solutions”, identifying competitive advantages and incorporating strategic innovation in the search for integral solutions to problems.

**III. Position Purpose**

Under the guidance and direct supervision of the Resident Representative (RR), the Executive Associate ensures effective and efficient functioning of the RR’s office, full confidentiality in all aspects of assignments, maintenance of protocol procedures, and management of information flow and follow-up on deadlines and commitments made. The Executive Associate promotes a collaborative, client-focused, high quality and results-oriented approach in the operations of the RR’s office.

The Executive Associate to the RR works in close collaboration with UNDP staff, UN Agencies, national authorities, international organizations, and other stakeholders and external entities to ensure efficient flow of information and follow through on actions, instructions, commitments and agendas.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

**IV. Key Duties and Accountabilities**

**1) Ensure effective and efficient functioning of the Resident Representative (RR) office.**
- Maintain the supervisor’s calendar and contacts with high-ranking visitors, arrange appointments and meetings, take minutes, act as an interpreter, and/or prepare informal translations when required.
- Maintain protocol procedures as well as profiles, rosters and telephone lists of high-level partners and contacts.
- Compile research and prepare high quality briefing materials for supervisor for appointments, meetings, missions, and for use in discussions.
- Manage Resident Representative missions and representation schedule.
- Prepare correspondence, directiv