Purchasing Operations Specialist
hace 1 semana
JOB REQUISITION
Purchasing Operations Specialist
LOCATION
SAN RAMON
Robert Half is seeking a Purchasing Operations Specialist and this team supports the operations of the Procurement team. Coordinator roles are responsible for daily transactions related to the processing of orders for Corporate and branch offices. This includes reviewing incoming purchase requests for proper authorization, preparing requests in purchase order (PO) system, processing orders with no sourcing activities, assisting with change orders as necessary and completing transactions in Pcard system. Responsible for research and resolution of aged PO and invoice match issues. Prepare reporting for all accrual entries to ensure proper accounting of company expenses. Manage item maintenance in department systems and assist with system enhancements and testing. Partner with financial teams as necessary for downstream PO interface issues.
Specific responsibilities include:
Order Review, Analysis and Processing
- Review and analyze purchase requests before PO creation for proper account coding, shipping, item standards, approvals and related transaction detail, using pre-defined company guidelines.
- Communicate with requestors to validate information as needed. Using experience and judgement, may review quotes and make corrections to, or add to orders as necessary to ensure they meet requestor requirements and make them ready for PO creation. Process orders and/or transactions not requiring sourcing/bid activities including recurring parking, postage and related Blanket Purchase Order requests.
- May assist AP Specialists with downstream system errors and coding questions, analyzing scenarios to determine resolution and allow for system processing.
Transaction Reconciliation & Accrual
- Analyze complex invoices not matched in procurement/AP systems to identify issues and determine resolution to facilitate invoice processing. Work with suppliers to obtain credits, reconcile account statements or provide guidance on proper invoicing procedures.
- Review and analyze special handling non-PO and summary invoices to ensure accuracy and format for AP processing. May manually enter invoices that are received hard copy.
- Review monthly reports to research and resolve orders with no delivery/receipt/invoice activity. Communicate directly with suppliers to confirm order status.
- Responsible for the reconciliation of the Purchase Card (Pcard) transaction paperwork for all department cardholders. Ensure all transaction coding is complete and accurate and reconcile monthly statements to Pcard system reports. Monitor cardholder activities to ensure transactions were properly approved and statements submit timely. May assist with other standard filing duties as needed.
Customer Service & Issue Resolution
- Monitor team inbox and respond to inquiries. Initial point of contact for all customer inquiries regarding system use, order status or delivery issues. Assist customers with login or order issues for national accounts. Communicate directly with suppliers to resolve delivery or order issues. Communicate with customers to assist / train on system use.
System Maintenance
- Input address updates into procurement system and notify suppliers.
- Review and analyze monthly reports to reconcile orders with receipts and invoices. Will conduct research and then determine appropriate actions to close out aged or unused orders.
Reporting
- Run weekly reporting and maintain reporting files/folders. Compile and analyze documentation for testing activities and respond to auditor questions when necessary.
- Run monthly reports/queries for receipt accrual process. Review and analyze data to confirm and/or calculate necessary accruals.
- Communicate with purchasing team, requestors and accounting teams to validate appropriate accruals. Prepare accrual spreadsheet with PO and accounting information in preparation for journal entry. May prepare other reports as needed.
Qualifications:
- High school diploma or equivalent required. Degree in Business or related field preferred.
- 3+ years working in an accounting/finance or purchasing position required
Strong understanding of business and general accounting principles.
- Thorough understanding of company controls and accounting rules and ability to use them to guide actions.
- Effective communicator, both written and verbal.
- Ability to work independently with mínimal supervision
- Strong problem-solving and time management skills
Robert Half International Inc. is an Equal Opportunity Employer. M/F/Disability/Veteran
As part of Robert Half’s Corporate Services facility employment process, any offer of employment is contingent upon successful completion of a background check.
for assistance.
The location(s) (city, state) to which you would like to apply.
To apply:
By mail:
Corporate Staffing
Robert Half
2613 Camino Ramon
San Ramon, CA 94583-9128
JOB LOCATION
CA SAN RAMON CORP
ADDITIONAL LOCATION
-
Purchasing Analyst
hace 2 semanas
Santiago de Chile Smiths Group A tiempo completoLocation: Latin America, Chile, Santiago de Chile- Ref: JOHNCRANELATAM00978- Division: John Crane- Job Function: Operations**Job Description**: - Manage the acquisition, transfer and import of supplies, materials, products and services required to maintain the company's operations, while permanently optimizing purchasing management, in terms of better...
-
Purchasing Analyst
hace 2 semanas
Santiago de Chile John Crane A tiempo completoManage the acquisition, transfer and import of supplies, materials, products and services required to maintain the company's operations, while permanently optimizing purchasing management, in terms of better lead-times, prices, import costs, response times and constant updated information **Duties & Responsibilities** **The Individual** Education /...
-
Purchasing Specialist
hace 2 semanas
Santiago de Chile Red Bull A tiempo completo**Descripción de la empresa**: El Purchasing Specialist apoyará la estrategia de adquisiciones de Red Bull Chile mediante un proceso eficiente de adquisición de bienes y servicios indirectos (como gestión de instalaciones/oficinas, adquisiciones locales, apoyo en procesos de licitación, gestión de flotas, administración). Será responsable de realizar...
-
Operations and Logistics Specialist
hace 1 semana
Santiago de Chile Vanguard Electric A tiempo completo**Operations and Logistics Specialist (OLS) Ver-081922** Vanguard Electric, LLC (VE), a North American company, seeks a highly creative, organized and active person, with experience in logistic operations and (international and domestic ), order processing and purchasing procedures for the post of Operations and Logistics Coordinator. **Mission and Job...
-
Purchasing Assistant
hace 2 semanas
Santiago de Chile P&P Team A tiempo completoACERCA DE LA VACANTE Funciones del Puesto - Work closely with the service team and customers to understand the details of purchase requirements. - Negotiate terms with suppliers such as price, deadlines, and expectations and create purchase orders. - Monitor all purchasing and ordering activities to ensure that orders are completed on behalf of customers in...
-
Purchasing Assistant
hace 2 semanas
Santiago de Chile P&P Team A tiempo completo**Acerca de la vacante**: **Funciones del Puesto**: - Work closely with the service team and customers to understand the details of purchase requirements. - Negotiate terms with suppliers such as price, deadlines, and expectations and create purchase orders. - Monitor all purchasing and ordering activities to ensure that orders are completed on behalf of...
-
Purchasing Analyst
hace 2 semanas
Santiago de Chile Smiths Group A tiempo completoLocation: Latin America, Chile, Santiago de Chile- Ref: JOHNCRANELATAM00883- Division: John Crane- Job Function: Operations**Job Description**: Manage the acquisition, transfer and import of supplies, materials, products and services required to maintain the company's operations, while permanently optimizing purchasing management, in terms of better...
-
Purchasing Analyst
hace 2 semanas
Santiago de Chile John Crane A tiempo completoManage the acquisition, transfer and import of supplies, materials, products and services required to maintain the company's operations, while permanently optimizing purchasing management, in terms of better lead-times, prices, import costs, response times and constant updated information **Duties & Responsibilities** Lead and execute the purchasing...
-
Operations Specialist
hace 2 semanas
Santiago de Chile Noventiq A tiempo completo**Noventiq is hiring!** Noventiq (the brand name of Cyprus-registered Softline Holding plc) is a leading global solutions and services provider in digital transformation and cybersecurity, headquartered and listed in London. The company enables, facilitates and accelerates digital transformation for its customers’ businesses, connecting 75,000+...
-
Purchase Specialist
hace 4 semanas
Santiago, Metropolitana, Chile Geely Chile A tiempo completoPurchase Specialist Geely Chile Santiago CLP 20.000.000 - 40.000.000 Geely Chile Santiago, Santiago Metropolitan Region, Chile Responsibilities: Lead the procurement process for all areas of Geely Auto Chile, focusing on Marketing, Trade Marketing & Logistics categories. Responsible for the timely and cost-effective sourcing of indirect goods...
-
Business Operations Specialist
hace 3 días
Santiago, Metropolitana, Chile HELMS ENTERPRISES A tiempo completoWe are seeking a talented Business Operations Specialist to join our team at HELMS ENTERPRISES. In this role, you will be responsible for planning, organizing, and controlling business processes to ensure maximum efficiency and productivity.The ideal candidate will have excellent communication and leadership skills, be able to manage multiple priorities, and...
-
Trial Operations Specialist
hace 6 días
Santiago, Metropolitana, Chile Thermo Fisher Scientific A tiempo completoTrial Operations:The Trial Operations Specialist will be responsible for overseeing the operational aspects of clinical trials at Thermo Fisher Scientific.Key Responsibilities:Task Management: Allocate and complete tasks according to established timelines, ensuring timely delivery and high-quality results.Vendor Collaboration: Work closely with vendors to...
-
Business Operations Specialist
hace 2 días
Santiago, Metropolitana, Chile Front A tiempo completoFinance & Operations SpecialistWe are seeking a highly motivated and detail-oriented finance professional to join our operations team. As a key member of our team, you will be responsible for providing critical financial insights and supporting business decisions.Your Key ResponsibilitiesManage and analyze financial data to identify trends and...
-
Financial Operations Specialist
hace 3 días
Santiago, Metropolitana, Chile Busbud Inc A tiempo completoAbout UsWe are Busbud Inc, a global leader in ground travel bookings. Our team has revolutionized intercity bus travel, positively impacting millions of people every month.As part of our merger with Recorrido, we have expanded across LATAM and offer access to intercity bus and train tickets on 3 million+ routes across 80+ countries.We are looking for a...
-
Financial Operations Specialist
hace 7 días
Santiago, Metropolitana, Chile Grupo CPT A tiempo completoGrupo CPT is seeking a highly skilled Financial Operations Specialist to join our team.About the RoleThis position is responsible for ensuring the accuracy and timeliness of financial transactions, as well as providing administrative support to the accounting team.Key ResponsibilitiesProcess and record financial transactions in accordance with established...
-
Logistics Operations Specialist
hace 1 día
Santiago, Metropolitana, Chile Crane Worldwide Logistics A tiempo completoJob SummaryThe Logistics Operations Specialist is responsible for ensuring the smooth movement of cargo worldwide.This involves communicating directly with clients, customs, and agents to coordinate logistics operations.A key part of this role is preparing documents necessary for export, import, and customs clearance processes.The ability to track and trace...
-
Digital Operations Specialist
hace 2 días
Santiago, Metropolitana, Chile Pager A tiempo completoAbout Us: At PagerDuty, we empower our customers to achieve operational efficiency at scale with the PagerDuty Operations Cloud. Our cloud-based platform combines AIOps, Automation, Customer Service Operations, and Incident Management with a powerful generative AI assistant. This flexible, resilient, and scalable platform enables businesses to increase...
-
Office Operations Specialist
hace 2 días
Santiago, Metropolitana, Chile BEUMER Group A tiempo completoSupporting Our TeamWe are seeking an Office Operations Specialist to join our team and provide administrative support to our General Manager and other managers. As a key member of our team, you will be responsible for coordinating travel and schedules, managing administrative tasks, and communicating with various departments and clients.Your Main...
-
Senior Operations Specialist
hace 2 días
Santiago, Metropolitana, Chile Trinasolar A tiempo completoSenior Operations Specialist - Utility BESSTrina Solar is an internationally recognized solar energy company. Our growing global presence includes regional headquarters in Switzerland, US, Japan, and China with offices in Madrid, Munich, Milan, the UK, San Jose, Sao Paulo, Miami, Mexico DF, Santiago de Chile, Seoul, Tokyo, and Shanghai, to provide our...
-
Residential Operations Specialist
hace 7 días
Santiago, Metropolitana, Chile Sagan Recruitment A tiempo completoAbout the JobSagan Recruitment is seeking an experienced Residential Operations Specialist to join our team. In this role, you will be responsible for managing multiple rental properties, ensuring smooth day-to-day operations, and providing exceptional service to tenants and property owners.ResponsibilitiesTenant Services: Handle tenant inquiries, address...