Executive Administrator and Analyst

hace 2 días

Santiago de Chile Safebox LLC A tiempo completo

**Job Title**:Executive Administrator and Analyst

**Location**: Remote (Santiago, Chile-based)

**Industry**:Technology, software as a service company

**Key Responsibilities**:
**Executive Administrative Support (30-50%)**
- Manage complex calendars, schedule meetings, and coordinate travel and logistics for department leadership.
- Prepare correspondence, agendas, presentations, and briefing materials.
- Serve as the primary administrative liaison for internal and external stakeholders.
- Support departmental operations through expense tracking, document management, and meeting follow-ups.
- Maintain confidentiality and ensure smooth day-to-day operations.

**Project Management (30-35%)**
- Coordinate cross-functional projects, tracking milestones, deadlines, and deliverables.
- Develop project plans, status reports, and updates for leadership.
- Facilitate communication between teams and ensure alignment on objectives.
- Proactively identify roadblocks and propose solutions to keep projects on track.
- Ensure follow-through on action items and accountability across stakeholders.

**Strategic Analysis & Research (20-35%)**
- Conduct research and analysis to inform departmental priorities and decision-making.
- Prepare executive-level reports, dashboards, and presentations summarizing findings and insights.
- Identify trends, risks, and opportunities to support strategic planning.
- Assist in evaluating business processes, recommending improvements, and supporting implementation.
- Contribute to leadership discussions with data-driven insights.

**Qualifications**:

- C1 or C2 level English with both excellent written and verbal communication skills.
- Bachelor’s degree in Business, Communications, Economics, or related field (or equivalent experience).
- 3-5 years of combined experience in executive administrative support, project management, and/or research/analytical roles.
- Strong organizational skills with the ability to manage multiple priorities.
- Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana, Trello, Smartsheet, or similar).
- Excellent communication and interpersonal skills.
- Ability to work independently, exercise discretion, and handle confidential information.

**Pay Rate**: Monthly rate of USD $1300-$1500 USD

**Schedule**:Typical PST business hours

**Job Types**: Full-time, Contract

Pay: $1,200,000 - $1,500,000 per month

Application Question(s):

- This role will be working in English. What is your level of English proficiency?
- Please confirm your submitted resume is in English.
- With which project management tools do you have experience (e.g., Asana, Trello, Smartsheet, or similar)?

**Experience**:

- executive administrative support: 3 years (preferred)
- project management: 3 years (preferred)
- research/analysis: 3 years (preferred)
- Microsoft Office Suite: 3 years (required)
- project management tools: 3 years (required)

**Language**:

- English at the C1 or C2 level (required)

**Location**:

- Santiago de Chile, Región Metropolitana (required)

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